Executive & Marketing Assistant Job Description

The Copy Posse’s looking for an Executive and Marketing Assistant!

The Copy Posse is a female-led, fun and fast-growing copywriting agency and academy. Founded by Alex Cattoni, the Copy Posse is on a mission to de-douchify the internet and make caring cool again. We are looking for a long-term relationship with a heart-centered person to join our supportive, sassy and rad team.

Role: 160 hour per month dedicated role, contractor. This role is remote.
Rate: Starting at $35 CAD per hour depending on experience, open to retainer

We are looking for a passionate, creative, organized, and detail-oriented person to assist Alex and the team in a variety of creative and admin tasks. This role is for you if you have a talent for handling administrative tasks with ease, an understanding of various social media platforms, a keen eye for high-quality content and images. To be successful in this role, you should be well-organized, detail-oriented, quick to think on your feet and able to act without much guidance.

Company Mission and Values:

We believe in integrity, empathy, fun and authenticity.

You can learn more about our company here.

Role Responsibilities:

Managing inbox by prioritizing tasks, assigning labels, and categories and ensuring emails get responded to in a timely manner. You will work directly with Alex to optimize systems and processes, creating a seamless workflow.
Manage Alex’s calendar to reflect her ideal week, creating space for events, podcasts and guest appearances without disrupting her current flow.
Scheduling calls & meetings in Alex’s calendar.
Create agenda items for meetings where needed based on email communication.
Note-taking during meetings and follow-up.
Organizing internal documents & processes.
Save all PDFs, attachments and other documents that come through email in the appropriate place.
Create and update templated Notion boards for campaigns and index assets as needed.
Creating tasks or projects in Asana.
Upload YouTube video weekly following SOP.
Assist with creating tracking links following SOP.
Assist with establishing and systematizing processes.
Suggest where systems and processes can be improved.
Proofreading.
Pulling daily sales stats for Alex and the team following SOP.
Reviewing/QA for website pages, slide presentations and graphics in Canva.

Skills:

Familiarity with spreadsheets and G-Suite (Google Drive, Docs, Sheets, Google Calendar, and Gmail).
Familiarity with software tools like Later, Notion, Asana, Kajabi, Zoom, and Adobe (preferred).
Experience with Canva.
Self-motivated, creative and passionate about delivering exceptional administrative support.
Extremely high attention to detail and critical thinking abilities (You know that the secret code is CV0719).
Strong communication skills and ability to problem solve efficiently.

Experience & Requirements:

You must have at least 1+ years of experience managing calendars/tasks for a fast-paced/dynamic company and leader.
You must have at least 1+ years of experience managing calendars/tasks virtually.
Good practical experience with online calendars and organizational platforms, like Google Drive & Dropbox
Has worked remotely and with a remote team
You have access to a laptop, quiet working, and reliable wifi.
You have INSANELY high attention to detail.
You are available from 9am-5pm (weekdays) Pacific Time and can dedicate 8 hours a day to this role.

This role is NOT a fit for you if:

You don’t want a long-term position working with this team as a marketing assistant.
You struggle with taking direct feedback.
You need constant direction and explanation of what is expected of you.
You’re not insanely detail-oriented.

How to apply:

Fill out this form by EOD August 20th, 2024.

About the Copy Posse:

The Copy Posse is a global army of copywriters and entrepreneurs with a passion for creating community, credibility, and conversions with nothing but powerful and precise wording.

We’re dedicated to getting messages that matter to the masses with the type of copywriting that today’s businesses need and today’s audiences crave.

We believe that the best copywriting combines the power of authentic brand storytelling with proven direct response marketing principles and are SO OVER the manipulative, scammy, and severely outdated sales tactics we see being used online…

That’s why we’re rallying the raddest, baddest crew of copywriters around the planet to help us with one mission…⁠⁠

De-douchify the internet one word at a time and make caring cool again.⁠⁠

I’m proud to say that through our YouTube channel, social platforms and online programs — we’ve helped over 300,000+ copywriters and entrepreneurs sell more products and services that genuinely help people… without selling out on their integrity.

From free weekly content to fun copywriting challenges to immersive live coaching programs — at the Copy Posse, you’ll get all the tools, training, and support you need to learn high-paid copywriting skills, ignite your business and turn your passion for writing into full-time freedom.